No. | Stage | Indicative description | Timeline | Responsibility |
1 | Origination | Funding request development led by the country |
| Countries |
2 | Call for funding requests | Launch call for funding requests for the BIM for both projects/programmes and DBS | COP30 (10-21 November 2025) | FRLD Secretariat |
3 | Submission of funding requests | Single country funding requests: submission by the national focal point or national authority of the country, or written confirmation that an access entity will submit on behalf of the country
Multi-country funding requests: submission by the national focal point or national authorities by all countries involved, with letters of endorsement from all countries attached | 6-month submission window from the date of opening of the call | Countries, through the national focal points or national authorities |
4 | Completeness check | A completeness check is conducted by the Secretariat to confirm that all sections of the funding request template are completed correctly
For funding requests that are marked as incomplete, the Secretariat will inform the countries and request them to resubmit their completed funding request(s) to the Secretariat | 7 days | FRLD Secretariat |
5 | Review | A review is conducted by the BIM delivery team to ensure alignment with the eligible activities and funding criteria for the BIM. Steps include:
a. Screening against the eligible activities
b. Parallel review:
i. Technical review against the funding criteria for the BIM. The BIM delivery team will review and assess funding requests and will share review comments with countries;
ii. Conformity review against the specifications of the TOR, including based on standards as and when agreed by the Board
| 14 days per iteration | BIM Delivery Team |
6 | Country response to the review | Countries may provide responses to the review and may amend and resubmit funding requests to address the comments arising from the review, as appropriate Countries (and/or access entities as per paragraph (g) of the decision above) will engage with the BIM delivery team for guidance as needed | Up to 1 month for country response, with flexibility as needed, or as notified by the country | Countries (with AEs), where relevant and as determined by countries) |
7 | Presentation of funding requests for Board approval | The Secretariat will present funding requests for recommendation to the Board for its approval, in a manner that ensures that the resource allocation parameters for the BIM are adhered to
The funding requests and results of assessment, are submitted to the Board for consideration at Board meetings, subject to the availability of resources | 21 days before Board meeting | FRLD Secretariat |
8 | Board approval | The Board approves funding requests on a meeting by meeting basis | At Board meetings, starting at B.9 | FRLD Board |
9 | Signing legal agreements | The interim Trustee signs standardized legal agreements with countries and/or entities', on behalf of the Board as per the Trustee Agreement. The legal agreements will reflect the disbursement process and conditions approved by the Board |
| Countries/Interim Trustee |
10 | Implementation | After signing the legal agreement, disbursements will follow the requirements of the selected modality and the agreed structure of the approved funding requests | To be determined according to context | FRLD Secretariat, interim Trustee, Countries |
Monitoring, evaluation and learning, including simplified reporting and mid-term and final evaluations, as per the results measurement framework for the BIM |
| Countries (AEs) where relevant and as determined by countries)
Review by FRLD Secretariat | ||
11 | Closure | Operational and financial closure |
| FRLD Secretariat, countries and interim Trustee |
Abbreviations: AE = access entity, B = meeting of the Board, BIM = Barbados Implementation Modalities, COP = Conference of the Parties, DBS = direct budget support, ESS = environmental and social safeguards, TOR = terms of reference
